From scratch to streamlined: How Flying Labs Namibia saved 90% of email production time with Stripo

Email communication for an NGO is a tool unrelated to sales yet crucial to its overall operations. Therefore, visually appealing and brand-consistent emails build trust with local communities, international partners, and technical training programs. This task is compounded only when you need to ensure that such emails can be created by anyone on your team, not just a designer or email marketer.

Virginie Uwimana of Flying Labs Namibia, a Namibian NGO utilizing drone technology to support community development, shared how Stripo helped reduce email creation time by 90% and create more high-quality, professional messages.

Expert

Virginie Uwimana

Coordinator & Head of Training at Flying Labs Namibia

Meet Flying Labs Namibia

Flying Labs Namibia is a Namibian NGO that uses drone technology to improve the livelihoods of local communities. It is an NCAA-approved training organization that prepares highly qualified drone pilots who can work safely and legally in Namibia and beyond. It focuses on showing how drones can support agriculture, education, health, and other key sectors. As a knowledge hub, it collaborates with communities to co-create practical locally driven solutions and works with both local and international partners to advance this mission.

It engages with government, private-sector organizations, and development partners, but the communities it serves remain at the center of every project. Its work is built on co-creation, ensuring that local knowledge, participation, and ownership guide each stage, from identifying challenges to implementing sustainable solutions.

Challenge: Creating engaging professional emails without a dedicated tool

Email plays a central role in how Flying Labs Namibia supports its mission and communicates with partners. It collaborates with other flying labs, technology providers, and software partners worldwide, making remote communication essential. Email is the channel it relies on to coordinate activities, organize events, host webinars, and share updates on global trends. For the team, it is the primary way to bring international knowledge and support to local stakeholders.

Before adopting Stripo, creating emails was challenging:

1. The team struggled to build visually attractive and interactive messages using a basic editor, which limited the content they could deliver. 
2. Newsletters and event invitations were particularly challenging because they required creative layouts, videos, and links. 
3. Without a dedicated email builder, producing these messages took more time and effort, and the results often fell short of the professional presentation they aimed for.

Choosing the right tool

Flying Labs Namibia sought a solution that could simplify email creation and enable them to deliver professional, engaging messages without requiring additional design skills. It searched extensively for a tool that matched their needs and eventually discovered Stripo. After signing up, it found that the platform aligned perfectly with its workflow, so it never considered another provider.

With Stripo, we have access to a wide range of email templates designed in various themes, including those aligned with internationally recognized occasions such as New Year’s Day. This makes it significantly easier to create newsletters for end-of-year updates or other announcements.

You don’t need to be a professional graphic designer; the tool is quick, intuitive, and perfect for our team, especially as we are very technical and always on the move. It enables us to share our message more quickly, in a beautiful, professional, and polished manner.

Virginie Uwimana,

Coordinator & Head of Training at Flying Labs Namibia.

See Stripo’s email templates for non-profit organizations.

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Working with Stripo: A more efficient, collaborative workflow

Flying Labs Namibia communicates with several key audiences via email:

• its students, as part of their work as an NCAA-approved training organization; 
• local communities that need updates on drone-related activities; 
• its project partners and donors.

To keep these groups informed, it sends webinar invitations and year-end newsletters, and soon, it will roll out a new series focused on drone-industry updates. All these formats can now be built with Stripo.

Stripo has reshaped the way the team produces emails. Coordinators or team members assigned to specific projects typically create campaigns, but the process is now flexible and collaborative. They build their own templates in Stripo, so each new email requires only small edits before it is ready to send.

That’s the beauty of Stripo; we create our own templates that require only minor adjustments. This means anyone on the team can produce a beautiful and professional email in as little as five minutes. It’s simple, efficient, and truly user-friendly for everyone.

Virginie Uwimana,

Coordinator & Head of Training at Flying Labs Namibia.

(Source: Email by Flying Labs Namibia)

This approach enables anyone on the team to craft a polished message in just a few minutes, without requiring design experience. For Flying Labs Namibia, this shift has made email production faster, easier, and more accessible across the organization.

Ready-made, easy-to-use templates are our favorite feature of Stripo. We customize them, duplicate them, and they remain saved on the platform for future use. Exporting our created emails directly to our Gmail drafts is especially convenient when we need to send a professional message to a select group of people.

Virginie Uwimana,

Coordinator & Head of Training at Flying Labs Namibia.

Results: Faster workflows, stronger communication, and professional emails every time

Since adopting Stripo, Flying Labs Namibia has seen a clear shift in how it plans, designs, and delivers email communication. What was once a time-consuming manual process is now fast, structured, and visually consistent. That matters greatly for an organization that communicates across multiple audiences and projects.

90% more time saved, 100% more beautiful output. I mean, previously, we dreaded having to sit and create from scratch, and even when we did, it definitely didn’t come out the same as it does today.

Virginie Uwimana,

Coordinator & Head of Training at Flying Labs Namibia.

Here’s what changed:

• 90% time saved on email creation: Instead of building each message from scratch, its team now works from customized templates that only require small updates;
• professional, polished design: Flying Labs Namibia estimates a 100% improvement in visual quality compared with its previous tools. Emails now look uniform, modern, and aligned with the organization’s standards;
• reliable rendering across devices: Its templates display clearly on phones, laptops, and different inboxes;
• templates that streamline teamwork: Readymade designs are easy to customize, duplicate, and reuse for new campaigns, helping the team stay consistent and efficient;
• smooth exporting to Gmail: Being able to push a finished email directly into Gmail drafts saves time and makes it easier to send targeted messages to specific groups.

Across all areas — production speed, design quality, and engagement — the team reports noticeable improvements. Emails now look better, reach audiences more effectively, and require far less effort to produce.

One result it highlights is particularly meaningful. When Flying Labs Namibia became an NCAA-approved training organization, it used Stripo to announce this milestone. The polished email helped it share the news quickly and confidently, supporting both visibility and trust within their community. This experience reaffirmed that having the right email builder is essential not just for efficiency but also for communicating achievements that move their mission forward.

Wrapping up

For Flying Labs Namibia, switching to Stripo was a turning point in its communication with students, partners, sponsors, and local communities. It gained a fast, intuitive tool that allowed it to create professional emails without unnecessary complexity. Stripo helped it reduce email production time, improve email quality, and ensure that all its emails look appealing across all devices and in all inboxes.

Most importantly, Stripo allows the team to focus on what matters most: knowledge sharing, project coordination, and community support. With streamlined workflows and templates designed for collaboration, email is no longer a hassle but a reliable and effective tool for achieving its mission.